Free tool

Admissions Enquiry Tracker

Add each enquiry with the class wanted, where the family heard of you and the next step. The tracker lists who to call today, who is overdue and who has gone quiet, shows how many enquiries reach a visit, a form and a confirmed seat, and opens a ready WhatsApp follow-up on your own phone.

Free, no login, no limit
Runs in your browser
Print, PDF and CSV
Last updated 14 October 2026

The problem this solves

Enquiries arrive by phone, WhatsApp and walk-in, are noted on paper or in one person’s phone, and the families nobody called back join another school.

NetCyberAI can automate all these types of requests. Book your free 1-month trial session instantly to streamline your workflows.

Book your free trial session

Your school’s details

Type them once. Every certificate, report and tracker fills them in.

Your enquiry list

CSV columns: Parent name, Phone, Child name, Class wanted, Source, Stage, Next step, Follow-up date, Notes, Not joining reason, Date added, Last updated. Dates as 2026-10-14 or 14/10/2026. Files up to 1 MB.

Keep on this device

Tick this only on a computer used by school staff. The list stays on this device and is never sent to NetCyberAI.

Today’s list

0 due or overdue · 0 gone quiet

Gone quiet after (days without an update)

No enquiries yet. Add one, open a CSV, or try an example to see how the tracker works.

Runs in your browser. The list stays in this tab unless you tick Keep on this device. Nothing is sent to NetCyberAI, and WhatsApp messages are sent only by you.

Unlocked with NetCyberAI

Want this to run by itself, every day?

Enquiries straight from WhatsAppA parent’s message becomes an enquiry with an owner and a follow-up date.
Reminders for every follow-upStaff see the calls and visits due today without opening a register.
Promises checked against paymentsA promise to pay is matched to the payment when it reaches the school’s bank.
Hardship handled by a personFamilies who ask for help go to a named staff member and are never chased by automation.
Admission to fee schedule in one stepA confirmed admission becomes a student record and the family’s fee plan.
Free setup and staff trainingWe set it up with your team and train your staff at no cost.

Ask us which parts are live for your school today.

Book your free trial to unlock

How to use the Admissions Enquiry Tracker

1Add each enquiryThe parent’s name and phone, the class wanted, the source and the next step with a date. Open a CSV to bring in an existing list.
2Work today’s listFollow-ups due today and overdue ones come first. Record what happened and set the next date in one step.
3Move each family onFrom enquiry to visit, form, admission or not joining, with the reason kept for later.
4Read the numbersEnquiries by stage and by source, and how many became admissions, as a PDF or CSV.

Questions schools ask

Where is the enquiry list kept?

In this tab, and only on this device if you tick Keep on this device, which suits a computer used only by school staff. Nothing is sent to NetCyberAI. Save the list as a CSV at any time.

Which stages does it use?

Enquiry, visit booked, visited, form taken, form submitted, admitted and not joining. The not joining reason is kept so you can see why families chose elsewhere.

Does it send messages to parents?

No. It opens WhatsApp on your own phone or computer with a short follow-up message you can edit before sending. Nothing is sent automatically.

How is conversion worked out?

Admitted families divided by all enquiries in the list, and the same for each source, so you can see which sources bring families who actually join.

How NetCyberAI does this for you

NetCyberAI is built to turn each WhatsApp enquiry into a record with an owner and a follow-up date, and a confirmed admission into a student and a fee plan. Ask us which parts are live for your school today.

See NetCyberAI for admissions