Free tool

Fee Promise-to-Pay Tracker

Note each family that owes fees, the amount, the date they promised to pay and who is following up. The tracker shows promises due today, kept and broken, and the amount promised against the amount received, and keeps families who ask for help apart with a named staff member, never a reminder.

Free, no login, no limit
Runs in your browser
Print, PDF and CSV
Last updated 14 October 2026

The problem this solves

Promises made at the fee counter live in someone’s memory or on loose paper, so nobody follows up on the day, and families in genuine difficulty get the same reminders as everyone else.

NetCyberAI can automate all these types of requests. Book your free 1-month trial session instantly to streamline your workflows.

Book your free trial session

Your school’s details

Type them once. Every certificate, report and tracker fills them in.

Your promise list

CSV columns: Student, Class, Parent phone, Amount due, Amount promised, Promised date, Follow-up by, Amount received, Received date, Needs help (Yes or blank), Help staff member, Help note. Dates as 2026-10-14 or 14/10/2026. Files up to 1 MB.

Keep on this device

Tick this only on a computer used by school staff. The list stays on this device and is never sent to NetCyberAI.

Today’s list

0 due today · 0 broken or partly kept · ₹0 received of ₹0 promised

No promises yet. Add one, open a CSV, or try an example to see how the tracker works.

Runs in your browser. The list stays in this tab unless you tick Keep on this device. Nothing is sent to NetCyberAI, and WhatsApp reminders are sent only by you.

Unlocked with NetCyberAI

Want this to run by itself, every day?

Enquiries straight from WhatsAppA parent’s message becomes an enquiry with an owner and a follow-up date.
Reminders for every follow-upStaff see the calls and visits due today without opening a register.
Promises checked against paymentsA promise to pay is matched to the payment when it reaches the school’s bank.
Hardship handled by a personFamilies who ask for help go to a named staff member and are never chased by automation.
Admission to fee schedule in one stepA confirmed admission becomes a student record and the family’s fee plan.
Free setup and staff trainingWe set it up with your team and train your staff at no cost.

Ask us which parts are live for your school today.

Book your free trial to unlock

How to use the Fee Promise-to-Pay Tracker

1Add each promiseThe student, class, amount due, the amount and date promised, and who is following up.
2Work today’s listPromises due today and broken ones come first. Record a payment, a new date or a request for help.
3Handle hardship with careMark a family as needing help and name the person who will speak to them. They are kept off every reminder list.
4Print the follow-up listDownload the list as a PDF or CSV with your school’s details, for the fee desk or the principal.

Questions schools ask

When is a promise kept or broken?

Kept when the amount promised is recorded as paid by the promised date. Broken when the date passes without it. A part payment shows as partly kept, with the balance still due.

How are hardship cases handled?

They are kept apart, with a named staff member, and never appear in the reminder list. A person decides on extra time, instalments or a concession, as your school’s policy allows.

Does it send fee reminders?

No. It opens WhatsApp on your own phone with a short, polite message you can edit before sending, and never for a family marked as needing help.

Is the list stored anywhere?

Only in this tab, or on this device if you tick Keep on this device on a computer used only by staff. Nothing is sent to NetCyberAI. Save the list as a CSV at any time.

How NetCyberAI does this for you

In NetCyberAI a promise to pay is matched to the payment when it reaches the school’s bank, reminders go one family at a time, and hardship requests go to a named person.

See WhatsApp fee recovery