Free tool

RTE Reimbursement Claim Sheet Builder

List the children admitted under RTE section 12(1)(c), the state’s per-child rate for the year and the fee your school charges. The builder claims the lower of the two for each child, as section 12(2) of the Act sets, checks every child’s documents, and shows how long each year’s claim has stayed unpaid.

Free, no login, no limit
Runs in your browser
Print, PDF and CSV
Last updated 14 October 2026

The problem this solves

RTE reimbursement claims are rebuilt from registers every year, one missing document holds up the whole claim, and dues from earlier years are forgotten once the new session starts.

NetCyberAI can automate all these types of requests. Book your free 1-month trial session instantly to streamline your workflows.

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Your school’s details

Type them once. Every certificate, report and tracker fills them in.

The year’s rates

Academic year

State’s per-child rate for the year *

From your state’s RTE reimbursement notification for the year. Rates differ by state and change each year, so nothing is filled in for you.

School’s annual fee

The fee the school charges for a year. Set a different fee for a class below.

Fee by class (optional)

Document checklist

The documents you hold for each child. Rename or add items to match your state’s portal.

Children admitted under section 12(1)(c)

Children’s details stay in this tab and are never saved. Save the list as a CSV file to continue later.

Claims filed and payments received

One row for each academic year: what was claimed, the date it was filed and what has been received so far.

The year, rate, fees, document list and claims are remembered in this browser; children’s details are not. Nothing is sent to NetCyberAI.

Enter the state’s rate and add the children, or a year’s claim, to see the claim sheet.

Unlocked with NetCyberAI

Want this to run by itself, every day?

Evidence filed as you goEach RTE child’s documents are attached to the student record from admission onward.
Claims from your own recordsEnrolment, attendance and fee records fill the claim sheet, so nothing is retyped.
Unpaid claims followed upEvery claim tracked by age until it is paid, with the next step and an owner.
Qualification alertsThe principal is told before a teacher’s certificate or approval runs out.
Disclosures kept currentMandatory disclosure and fee forms drawn from one up-to-date school record.
Inspection evidence all yearRegisters, photos and reports tagged to each quality standard as the work happens.

Ask us which parts are live for your school today.

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How to use the RTE Reimbursement Claim Sheet Builder

1Enter the year’s ratesThe state’s per-child rate from your state’s notification for the year, and the fee your school charges, by class if it differs.
2Add the childrenType each child or open a CSV with the name, class and admission date. Download the template to start.
3Tick the documentsMark each document you hold for every child. Rename or add items to match your state’s portal.
4Record claims and paymentsFor each year, the date the claim was filed and what has been received, so the oldest dues show first.
5Print the claim sheetDownload the claim sheet and the missing-document list as a PDF or CSV, with your school’s details at the top.

Questions schools ask

How is the amount per child worked out?

Section 12(2) of the RTE Act reimburses the lower of the state’s per-child expenditure and the amount the school actually charges. The builder applies that rule to the two figures you enter for each child.

Where do I find the state rate?

In your state’s RTE reimbursement notification for the year, or from the block or district education office. Rates differ by state and change each year, so the builder never fills one in for you.

Does it file the claim on the state portal?

No. It prepares the figures, the document checklist and a printable claim sheet. Filing is done on your state’s RTE portal or with the education office.

What does the ageing show?

For each academic year, the amount claimed, the amount received, what is still due and the days since the claim was filed, so the oldest dues are followed up first.

Is any child’s data stored?

No. The children’s details stay in this browser tab only. Save the list as a CSV file on your computer to continue later. The rates and document list you set are remembered in this browser.

How NetCyberAI does this for you

NetCyberAI is built to keep each RTE child’s documents on the student record, fill the claim from enrolment and fee records, and track every unpaid claim by age. Ask us which parts are live for your school today.

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